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Notice of Annual
General Meeting
for year ended 31 December 2020
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Riding
for the Disabled Association Manawatu Group (Inc) - known as Manawatu RDA
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advises its members
that its AGM will be held at 248 Awahuri Feilding Rd on 30 April 2021,
commencing at 7:00pm.
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Agenda
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1.
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Open meeting
and welcome
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2.
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Apologies
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3.
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Approve
minutes of last AGM
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4.
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President's
report
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5.
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Financial
report
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5a.
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Reviewer
Resolution: "Pursuant to Rule 13, that Pinny &
Associates be confirmed to continue in their role as Reviewer of the
Financial Report."
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6.
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Elections
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Under the current
Constitution, there are only two positions, other than the review, that come
up for election by members. These are the Patron and the Solicitor.
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The current Patron is Ian McKelvie who has agreed to
continue in that role so no action is required.
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The current Solicitor
is Bruce Stewart who has also agreed do continue, however the Constitution
requires a confirmation vote.
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Resolution: "That pursuant to Rule 14, Bruce Stewart be re-elected to
the role of Solicitor."
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7a.
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Entity name
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Although we refer to
ourselves as "Manawatu RDA", our full legal name is Riding for the
Disabled Association Manawatu Group (Inc).
As part of us adopting a new Constitution, our legal name would be
changed to Manawatu Riding for the Disabled Association
(Inc).
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7b.
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Adoption of a new Constitution
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The current
Constitution dates back to the inception of Manawatu RDA in 1981. It has had
only minor changes since then, getting to the point that it is no longer fit
for purpose.
Background
A condition of being affiliated to NZ RDA is
that the Constitution has to be approved by the NZ Board. The draft that is being circulated to
members was approved on March 26.
Our existing Constitution has provision for there to be up to 20 Committee
members, with further provision to co-opt non-voting members. All of the positions must be appointed by
the existing committee with no provision for any member input (ie by way of
elections).
This anomaly is just one of the many reasons NZ RDA has required us to
adopt a new Constitution, details of which have been circulated.
This new Constitution is based largely on a template provided by NZ
RDA.
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Key
provisions
While the power to fill casual vacancies on the Committee still exists, it
is only until the next AGM at which those appointees, if they wish to
continue, will need to submit themselves to election.
At our next AGM members will vote on the maximum number of Committee
members within the range of five to eight. It is the intention of the current
Committee to not exceed eight members over the forthcoming year.
In support of the above, there will be a nomination process and all
nominees must be members of the Association.
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Committee recommendation
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After careful
consideration, the committee is recommending that the name change be agreed
and the new Constitution as circulated, be adopted.
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Resolution: "That the name of the association be changed to Manawatu
Riding for the Disabled Association (Inc) and that the Constitution as
circulated be hereby adopted."
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8.
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Any other business
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There will be light refreshments at the conclusion
of the meeting.
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